MINUTES OF COMMITTEE MEETING SUNDAY 9th DECEMBER 2012
Present: Chairman: Steve Yorke, Treasurer: Kay Graham, Secretary: Jackie Medcalf.
Sos Inger, Ronnie Gayle, Dan Toher and Steve Medcalf.
MINUTES AND MATTERS ARISING FROM MEETING 7/10/12
Pot holes. Work completed and we had received positive feedback.
Inspection. Letters had gone out to those allotment holders who had been criticised in the Inspection. Jackie had responses from all but one and it was noted that this garden had been worked on since.
Separately from this one garden was being vacated although the keys had not been returned at this time. Two other gardens would also be becoming vacant. Sos urged the secretary to get new tenants on them asap to give them time to prepare the gardens for the new season.
Boundary Fence. Jackie waiting a date for a further meeting with council over this.
TREASURERS REPORT
Kay reported that the Water bill had arrived but it was a very low estimate. Seven Trent had been asked to provide an accurate bill, which they had agreed to do.
SECRETARY’S REPORT
Jackie had attended the city council Forum meeting. Nothing much to report other than it had been acrimonious. Talks about new leases were going to be held separately.
Jackie asked for confirmation of the timing of the next steps to be taken.
It was agreed we would again sell compost, bone meal and tomato food etc. Need to order in time for a Feb/ March delivery.
Account letters would go out in February to include the AGM date (24/3/13) with the
details of how to pay rents. Allowing 4 weeks notice of AGM.
The Chairman suggested that the a committee meeting should be held two weeks prior to the AGM and at that meeting the present officers and committee members would all resign. Those wishing to re-stand for either office or as a committee member will then put themselves forward for re-election at the AGM. This was agreed by all present. The Secretary said that details of how to stand for election to the committee would be circulated to all gardeners.
AOB
Seed catalogues; some mixed feelings over whether to offer this service due to previous secretaries experience. Jackie to decide what she wants to do.
Meeting closed at 10.45 am
