PRESENT:
STEVE YORKE : STEVE WILLIAMS: JACKIE MEDCALF : JOHN GALLAGHER: RONNIE GAYLE: STEVE MEDCALF : JANE BOWDEN. ( Winifred Beck joined meeting as guest)
APOLOGIES;
BRIAN WATSON.
M&M’S:
Discussed if we needed roadstone and how much of it. Would not be a bad idea to have a small load when available.
Steve will re -spray weeds again before end of season. Barbara’s husband at queried if spray could have affected a row of potatoes near the hedge.
Weeds in both unoccupied and occupied gardens are becoming a problem. Complaint about one gardener in particular. Jackie will talk to that tenant.
Discussion around should we the committee intervene and then charge for doing so where weeding is not being done. Agreed to make this an item for discussion at the next AGM:
Minutes from 15th August agreed. Proposer SM and seconded JG.
CHAIRMAN’S REPORT:
Steve commented on the very successful show which was attended and enjoyed by all. Change of date seemed to work. Idea for next year to extend the bringing and buying of plants and surplus etc. The Chairman thanked everyone who got involved in the organisation and who helped on the day including Winnie who now has a staring role as auctioneer.
Unfortunately John Menzies had reported that his pair tree had been stripped of fruit, also had a report of a couple of tools missing from a garden. Request for Secretary to do a notice.
TREASURER’S REPORT:
The open day was also a success financially. £71 was raised from the raffle, £94 from the auction, sales from Reg’s garden £115 ans £32 on Honey sales. Taking catering costs out it left us a profit of £139 on that day.
Rent collected was £3300 and water £3400. Compost sales are £530 and we have raised £770 from sales from Reg’s garden. The balance is £9799 but as yet we have not had bill for the rent or full water charges. Also bear in mind the costs of skips and to pay someone who is taking all the light rubbish away for us.
SECRETARY’S REPORT:
Jackie described some problems she was having with a garden that had not yet paid rent, and had caused havoc with an overloaded skip. It was a garden taken on by a community group, which whose aim was to use it as a respite garden for those suffering ill heath. Consensus was that the group should be refused tenancy if they did not pay or would not conform.
The vote attached to the rent bills for permission for us to become a CIC was all saying Yes, there were half a dozen abstainers but no one voted No. The motion was therefore carried and the application would go in over the next few weeks.
The Inspection was good the inspector picked on a few points but nothing serious. Hedges on the railway boundary again, trees in hedges and the pallet pile. Hopefully next year the same inspector will come to give some consistency.
Jackie is organizing help to cut the hedges then the expectation is that the tenants keep on top of them. Our problem trees will be looked at again during the winter.
Also hoping to get tenants for two gardens next weekend. The waiting list from council is pretty poor still and there have been several refusals.
CIC:
It was decided that the Directors would be the Chairman, Secretary, Treasurer and one committee member. Jane Bowden volunteered to do this. The Chairmans home address would be the company address.
BONFIRE NIGHT:
Bonfire party to be held on Saturday 7th November food will be provided. Adverts will go out.
A.O.B
Will need to decide what date we have AGM on early as it clashes with hols as it stands it clashes with holidays. Decide at next meeting.
Show: Next year we need more raffle prizes and winners should pick there own prize so first out of hat gets best pick.
Jane queried where the soil test results were. Jackie had contacted the student re keys and was able to say should be available after Christmas. Has put notice up as he wnts to do more test.
Also the bolt on the gate of the annex is bent. Hammer needed !!
Winnie : Suggested we had a car boot to raise funds. Great idea but committee worried about the implications for security, worth giving thought too though.
Steve Williams would like to round the rent charge up/down to nearest pound as the amount of loose change to pay in bank is a nuisence. Committee agreed but will go to AGM .
Business concluded the Chairman closed the meeting.
Old Park Farm Garden Holders Association 