Present: Steve Yorke, John Stooke, Mark Robinson, Charles Dewa, Winnie Beck, Karol Brier, Tom Hutchison.
Apologies: Wendy Thomas, Jane Bowden.
Observers: Lisa Golbourne, Diane Yorke, Barry Mitchell.
Meeting opened at 10.35 am
Minutes of meeting on 16th July 2023 accepted, proposed by Winnie seconded Tom
Matters arising. Charles reported back after discussions with various professional bodies that there were no problems to humans or animals with using old engine oil as a wood preservative.
Chairman’s report. The Chairman pointed out that this is a committee meeting concerned with the day to day running of the association and not a lengthy debate on whether certain rules had died or been revived, Barry Mitchell was not happy with this and chose to leave the meeting.
Also reported a tap left on resulting in loss of £35 to £40 worth of water. The person concerned did not think he left the tap on and maybe someone else turned it on to make trouble
Treasurer’s report. £5,383 in bank £2,146 available for projects.
Mark also wished to tender his resignation as Treasurer at the A.G.M. in March. Anyone interested in this position and would like to shadow Mark to learn how things work please contact the committee
Secretary’s report: – Thanks to last Sundays working party and others who helped later on to get plot 2 into a let able state. Concern was expressed over Wilf Haydon’s health and state of his plot. The Secretary is in contact with his son to find a solution.
The new tables had not yet been purchased due to the concern of any costs that would be incurred should both Padlocks and keys require replacing, MR advised that purchasing the new tables wouldn’t be a problem. JS advised that he would look the possibility of purchasing second hand Abloy padlocks that could the internals changed to match our keys.
Nottingham Federation: – We have been invited to take part in discussions with Nottingham City Council over the New Proposed Lease along with two other sites whose lease runs out just before our lease. It was agreed to take part.
Barbecue: – An issue had been raised regarding Simon Hudson buying the drinks, Simon has been made aware. John agreed to get the drinks if Simon decided that he no longer wished to assist, Lisa also agreed to serve if required.
Plot inspection results: – Warning letter or Bill. After 2 separate inspections by two different people and the chairman the results were very similar. The results were divided into 4 groups depending on the state of the plot. It was decided the 2 worst groups would receive a warning letter along the lines of the draft letter suggested by the chairman. The number of plots failing were 23 and concerning 20 plot holders. It was also noted that over the entire site many internal hedges and trees where getting out of hand and all gardeners should be aware of their responsibilities.
Rent bills: – It was agreed the Rent bills should be sent out to the remaining plot holders as usual.
A.G.M. March 2024: – It was proposed to enquire about using the Scout hut in case the weather is poor, JS will speak to Wendy Thomas, and to consideration should be given to moving the 2025 AGM to June.
Held over items, Plot sizes,SY, tap,JS, shootng,JS, inventory,JB, web site,KB, composting toilet,JS, notice boards,JS.
A.O.B. Charles proposed a round of thanks to Winnie for her Sunday B.B.Q.
Confirm date of next meeting 1st October 2023. Close 12.00
Old Park Farm Garden Holders Association 