Present: Winnie Beck, Charles Dewa, Michael Graham, Tom Hutchinson, David Kirkham, Melek Portakal, Ralph Yorke
Apologies: Wendy Thomas, John Stooke
Jane Bowden was present to support MK
As the meeting wasn’t quorate (only one officer present) it was agreed to proceed to have a discussion rather than to make decisions
Matters Arising
- Following Steve’s resignation DK offered to be Acting Chair and this was supported. SY was thanked for his work for the Association and a presentation would be made to him.
- Committee members: Role descriptions are needed for all parts of the Committee and to go to Committee members and on the website (DK)
- DK clarified his view that that the roles of the Chair and Sec are very separate with the Chair supporting officers/Committee members, as well as representing Association members, while the Sec is the first port of call for most day-to-day issues.
- He also believes that disputes should be settled in terms of ‘the most likely’ scenario rather than ‘proven’ to a legal standard.
Treasurer’s Report
- The bank account is healthy with more than last year available despite the chipper having been paid for
- 2 rents are outstanding and will be followed up (JS)
- Suggestions for purchases: keys/locks, the lower hut door/roof, 2 Association laptops for the Sec and Treasurer for Association work
- Reopening the shop was discussed but the same problems remain regarding buying stock and deliveries. To be discussed next time.
- Honorariums have been given to the Sec and the Treasurer and both have chosen to donate them to the Association
- MK was welcomed to the Committee with the hope that she would take over as Treasurer. DK to arrange bank access for her.
Secretary’s Report
In the absence of JS, MG reported:
- Lockable skip was on site. MG reported an incident with attempted unauthorised use of the skip by a member. JS to deal with this and also with people removing items from empty plots.
- Cans etc: Not to be placed in the skip but given to JS for recycling for cash
- Inspections: No information available
- Burning policy: A suggested change to allow fires at any time was discussed but rejected as unnecessary, likely to cause issues with neighbours/council and against the aim of environmental protection we espouse.
- Bonfire week will be allowed as usual with water being turned off at the end of the week
Any other Business
- Should plot 4 be used as a car park and chippings bay?
- WB advised to contact JS re BBQ
- Next General meeting will be in January
- Speeding – this was discussed and members were asked to speak to anyone speeding.
- How to get more volunteers at working parties? Committee members to ask new members, provide list of jobs that can be done on alternative day/time, ensure working party/Burning day and now Chipper day is clearly known to all.
- New Secretary will be needed by June – very important! Will probably need to split the role to make manageable.
Date of next meeting: 10.30am on 8th December 2024 in the Scout Hut, Bramcote Lane, Wollaton
Meeting closed at 11.33 am.
Old Park Farm Garden Holders Association 