Minutes for discussion and approval at the AGM

Present: David Kirkham (DK), Wendy Thomas (WT), Charles Dewa (CD), Winifred Beck (WB), Jane Bowden (JB), Paul Hibbs (PB), Barry Mitchell (BM), Melek Portakal (MP), Michael Graham (MG), Kay Graham (KG), Steve Yorke (SY), Diane Yorke (DY), Dave Goulding (DG), Carol Brier (CB), Gary Brier,(GB)
Apologies: John Stooke (JS)

The Chairman opened the meeting at 10.30 welcoming, thanking all for attending

The Chairman explained this could only be an informal meeting as only one officer was present so no quorum.

Minutes from the meeting held on 29th September had been circulated and accepted as correct.
Proposed by WB, Seconded by MG.

Matters arising:
BM mentioned he was unaware of the meeting until the last moment. It was agreed that at present the Committee were struggling to keep up with everything and any help would be welcome and please bare with them.
BM suggested letting the NCC take over the running of the Association
DK stated that he understood that if the Council took over; the rent would increase 3 or 4 fold. In addition, the Council do not have money, or resources to do any work on site.
Others said they preferred to remain as an association run by its own Management committee.
Views on this could be discussed at the AGM – all issues for the AGM agenda should be identified in advancw to the Chairman.
A couple of people have shown interest in joining the committee DK to follow up.
MP has been seconded to the Committee and welcomed by all.
The position of Chairman and Secretary was discussed with a proposal to have working groups to manage Lettings, Inspections, Maintenance, Communication etc. This is to be continued with any suggestions at the AGM.
Thanks were offered to Michael and Paul and others for repairs to fences following recent break ins.
Key change are to be discussed at Committee. Keys ready, cost £1,700.
Water wastage between Sat 26th and Sun 27th 12 cubic metres of water was used which suggests someone left a tap running overnight. This represents about £25.00 which is unsustainable and could result in the water being rationed at times. Please be aware of wastage and report any missuse to the Committee.
Lockable skip to be ordered
Finances are stable at present with about £7,400 in the bank, less usual liabilities (water, rent, keys, insurance etc)
AGM – Suggested date 8th June 2025 to be confirmed at Committee Meeting.
Items to be discussed so far
Council take over
Secretary and assistance roles
Annual Show and volunteers to run a show
Meeting closed 11.45 with thanks to all