Old Park Farm Garden Holders Association

Recently the Committee has discussed whether the Secretary’s role is too large for one person, and that this has resulted in challenges if the Secretary is not available or there is too much for one person to do

The Committee has discussed alternatives including the following:

The Secretary could be supported by a number of Working Groups.

These could be:

1            Site Maintenance

2            Letting of Plots

3            Garden Standards

4            Social and Communication

What works best for the Association could be different to this, but this might give you an idea of what it could look like

In my opinion, it would be good if the lead for each working group is a Committee member.  In practise this might not work and the Secretary would need to find the right solution and that might change over time.

Some tasks would be reserved for the Secretary.  In my opinion, these tasks would include dispute resolution, and oversight and co-ordination of the working groups.  The Secretary would be responsible for issuing warnings and official letters to members

I would propose that the Working Group leaders are not be Officers of the Association

This proposal would be consistent with my view that:

the Chairman is responsible for Governance of the Association, running and chairing meeting, resolution of any disputes with the Committee, Secretary or Treasurer;

the Secretary is responsible for the day today running of the Association; and

the Treasurer is responsible for looking after the Association’s cash.

The Working Groups would need volunteers who would support the Working Group Leaders

This is something to discuss at the AGM – what are your views ?

Dave

Chairman