Chairman opened the meeting at 19:15
Present: John Stooke, Simon Hudson, Carol Brier, Roy Lawson.
Apologies: Mark Robinson, Jane Bowden, Charles Dewa, Tom Hutchinson, Mick Tagg.
Minutes of the meeting held on 28th of July 2020 were discussed and accepted, proposed by S. Hudson, seconded by J. Stooke.
Matters Arising:
Rats S. Hudson and R. Lawson raised the issue of an increasing number of rats that have been spotted on site. They believe that this may be a result of tenants storing guinea pig manure on gardens rather than digging it in as soon as they collect it from the car park. JS to look onto this.
Perimeter fence: JS raised the subject of the fence S. Hudson’s plot on Old Coach Road, it was agreed by all those present that we would go ahead and get it done.
Bursaries: JS discussed bursaries paid to officers and it was agreed by all present that the Chairman’s bursary should be reinstated, JS to discuss with M.Robinson (Treasurer).
Vacant plots: JS advised that there were 8 plots available at the end of September and he successfully let 6 of them, currently plot 4 and 71 are available.
Gate Keys: JS raised the issue of the amount of gate keys have been lost, (20). It was agreed that by all present that there hadn’t been any issues with regards to security of the site and we would look to having a small number of new keys cut rather than change the locks and subsequently all tenants hgate keys.
Hedges: RL raised the issue of some hedges on site are getting out of hand, these were identified and JS advised that he is he process of contacting the tenants to discuss getting them cut.
Burning week: It was agreed by all present that burning week this year would run from the 2nd to the 8th of November inclusive.
AOB:
CB advised that a new Facebook page had been set up and any issues or suggestions/queries should be directed to her.
Old Park Farm Allotments Bilborough
RL raised the subject of a letter that he sent into the association mid August. In the letter he raised issues that he has had with an increasing amount of weeds which he believes has been caused by the plot next to him which has been overgrown for the last 2 years and has requested that he receive a discount on his rent this year. JS advised that it would be unethical for the committee to vote and grant a reduction as he is now a member of the committee, so JS to discuss with the Chair and Treasurer and advise RL of the decision no later than the 5th November.
Next Committee Meeting to be held via Teams on 25th November 2020 at 7pm.
Meeting closed at 21:30.
