(VIA TEAMS)
Present: John Stooke, Mark Robinson, Simon Hudson, Jane Bowden, Charles Dewa, Mick Tagg & Carol Brier.
1900 The meeting was opened by JS, welcoming and thanking those in attendance.
JS talked through the minutes of the meeting held on the 19th January 2021, these were proposed by MR and accepted by MT.
MR gave his financial report advising that there is currently £931 available for maintenance, skips etc.. SH enquired as to when the next skip would be available for the top carpark. MR advised that funds are available for the skip and asked SH if he would like to arrange the booking a delivery to site, SH agreed he would.
JS confirmed that all the documents and voting slips regarding the new lease had gone out to all tenants. He confirmed that an order for compost had been placed with Codnor Horticultural, but due them prioritising seed potato deliveries at the moment our order wouldn’t be delivered until the 1st week in March. He went on to discuss the issue with tenants not being able get to their plots with deliveries on the lane by the railway. The issue had been raised with JS by Lorenzo Hines and Mick Tagg. After discussion it was agreed that hardcore would be used to hopefully remedy the issue and allow vehicles to use the lane during wet weather,but the small grass car park would continue to be closed when too wet.
JB requested that a notification be put on the website advertising that we now have a Facebook page set up by CB. JS agreed he would speak to Steve and ask him to put a notification.
SH began a discussion regarding the financial plan that we will require if/when we sign our new lease. As it hasn’t been possible for JS, MB & SH to get together to discuss in person MR advised that he would begin putting together some figures.
He went on to voice his concern for Bernard Taylor who hasn’t been seen on site for some time, 4 months or more. MR also had concerns about Paul Sanders. JS agreed that he would contact both tenants by telephone and by letter if needed to check on their well being.
MR raised his concerns about the amount of what he believes to be junk accumulating on a tenants plot, he identified the tenant and JS agreed he would take a look and discuss a resolution with the tenant.
SH began a discussion with regards to tenants moving from one plot to another and the said tenant taking buildings that were inherited to the new plot. It was agreed by those present that a tenant shall not remove any building from a plot unless that tenant had purchased it from the previous tenant or erected it his/her self. He went onto to talk about harvesting rainwater and educating tenants that don’t already do it. JS agreed that he would look at putting something on the website.
SH asked for clarity on how a donation is made to charity on behalf of Perveen. MR & JB advised that when Perveen audits our accounts, rather than charge for her services she will pick two charities and the association will make a £50 donation to each. ( For those that are not aware, Perveen is a former tenant of our allotments).
SH went onto the possibility of other charitable donations and he agreed he would get details for local food banks so should any tenants have excess crops and wish to donate them then they can do so.
JS discussed the possibility of relocating the association hut to the top of the main car park. This would free up its current location to be used as another plot. Those present agreed it was something worth looking into. He will look into the possible costs and have a chat with the council with regards to installing a concrete base. SH suggested that funds taken in rent from the plot where the hut is currently could be used for the maintenance of the hut once re-sited.
Date of next meeting to be confirmed.
Meeting closed at 20:30.
