AGENDA
Introduce and Welcome: Lisa Goulbourne, Winifred Knight, Wendy
Thomas, Tom Hutchinson, Simon Hudson, Carrol Williams. Paul Hibbs,
Steve York, Micheal Graham.
Apologies
Anugaman Neupane
Minutes from 14th 2025 A.G.M Meeting
Date of next General meeting: 27th July 2025 10am Polytunnel (all plot
holders)
Date of next Committee Meeting: 27th July 2025 10.45 Polytunnel
Keys lists and deposits from John +contact details:
I am still currently working with John to get the OneDrive handed over.
The new keys are now with Lisa and the committee has decided on a few
dates the hand over will take place. These dates and times are listed
below. There will also be a notice put on all the gates outlining the details
stated here. From the first date the locks on all gates will be swapped over
to the new ones, except the small pedestrian gate on the middle lane,
allowing everyone access during this process.
12th July 10-2
13th July 10-2
19th July 10-2
20th July 10-2
If these dates are inconvenient for any of the key holders an alternative
notice to arrange a separate time will be available at the polytunnel.
Insurance +crimes no:?
Wendy has sent over all the crime numbers,and Dave has emailed the
insurance details in which i will chase up week beginning 7th July 2025
Roy? (letter to Roy)
Look to change water usage: (IBC tanks)
We are looking into alternative water storage for plot holders asking a few
companies to donate IBC tanks. A discussion was made about a water ban
after 9pm. Or the possibility of a timer to try and stop water use after this
time. This was also to cut off the hoses that people have forgotten to
disconnect.
Discuss roles:
The roles that have been established are:
Development Group: Simon, Carrol
Lettings: Wendy and Tom
Maintenance Group: Paul, Michel, Ryan
Events and social Group: Winnie, Lisa, Carrol, Steve Y
Yearly inspection of plots, rules to be enforced.
Update facebook:
Carrol is going to re look at the facebook page and we will all work to get
things posted on a little more often. Comments and feedback would be
great. (remember to be kind)
Chicken policy
Wendy is still looking into the (DEFRA) code of practice.
Wendy is going to email Jo Tarrent to inform her we will be having chickens
on site when policies are in place.
Equipment:
The committee has purchased a new 5in1 multi tool with three year
breakdown cover, costing £236 and a decision to purchase a wacker plate
was also decided when a reasonably priced one is found.
We are currently try to get new keys for the chipper so it can be sold and
the money can be put back into the association.
BBQ set date and duties:
The BBQ AND SHOW has been set for: 27th September 2025. Bring your
own alcohol.
If you have any donations for the raffle please give to Steve York.
A meeting will take place on the 10th August 10.30. In the polytunnel to
plan the BBQ and Show.
Accounts
A.O.B
The top car park needs attention; the area is very badly overgrown and is
not being used appropriately. The gates are a little loose. Fire pile needs
relocating.
Chipper + keys covered in agenda.
Hedges and Plots, could everyone pay attention to these please as the
inspections are just around the corner.
AGM minutes will be published shortly.
Steve Williams will be updating webpage.
Old Park Farm Garden Holders Association 