Old Park Farm Garden Holders Association

Present Steve Yorke, David Kirkham, Wendy Thomas, Charles Dewa, Winifred Beck, John Stooke, Michael Graham

Meeting opened at 10.30 and every one welcomed and thanked by the Chair.

Apologies Tom Hutchison, Ralph Yorke

Minutes from 1^st September were read and accepted by W.B. and Seconded by W.T.

Matters Arising. In future to save time Minutes from previous meeting will not to be read out. As these are available by email, on the website and notice boards people are now expected to read them.

Chairmans Report The Chairman said he would like to step down from the committee at the General Meeting. Replacement being discussed.

Treasurer’s Report. There is approx £6,700 in the bank. This will increase with the rent coming in.

Secretary Report All rent bills have been sent out by email, post or by hand. Several tenants have decided to vacate their plots for mixed reasons so now about 12 vacant plots.

General Meeting 29^th September Only items on the Agenda to be discussed so any items for debate should be received by the Chairman by Saturday 28th via any committee member, Email to distyor@virginmedia.com or phone 01158491526. Subjects up to now are Shooting Policy, Chipper, Nottingham Federation Meeting, Council position on multiple plots,

A.O.B. Michael Graham was seconded onto the Committee and welcomed by all. His position to be ratified at the G.M.

David Goulding to give up his position with Ian Carmichael and to be offered his own plot.

John to start sending out emails for letting plots by mid October

B.B.Q. was O.K., Thanks to all concerned. Future events under review

Fires. Roy and Caitlyn had requested permission to have extra fires but this was refused as it would lead to more rogue fires.

Skip has been delayed till the working party can work on plots 50 and 64.

Inspections 2 tennants have arranged meetings, 4 outstanding.

Reminder to all, do NOT leave hosepipes connected to taps when not on site. Hose connectors have failed in the past leading to water wastage.Plots 36 /37 to be contacted.

Next Meeting 29^TH September 2024 General Meeting at 10.30

Next Committee Meeting 27^th October at 10.30 both in polytunnel.

Read Full Post »

Present Steve Yorke, John Stooke, Dave Kirkham, Tom Hutchinson, Charles Dewa, Winnie Beck, Ralph Yorke

Meeting opened at 10.30 and everyone welcomed and thanked by the Chair.

Apologies: Wendy Thomas

Minutes from Committee Meeting 4^th August

The minutes were read

Acceptance of the minutes was proposed by TH and seconded by RY

Matters Arising

None

Chairman’s Report

The Chairman gave updates on the following:

Michael has made a formal request to move plot

Contact information has been updated on the Website

General Information Letter has been circulated

The Chairman had tried to contact Carole to contact Patsy but had so far been unsuccessful

Copies of the draft Firearm’s Policy prepared by Ralph are available and may be discussed at the General Meeting

Key deposits for plots 5 and 70 have been passed on to the Treasurer

No action has been taken on plots 2, 4, and 64 and the people who have expressed an interest in these plots have been informed of the current position

A notice about the Show has been published

The intention of the Chairman to step down was discussed

Applications for members to join the committee will be welcomed in advance of the general meeting

Treasurer’s Report

No report had been prepared on the assumption that this meeting was an Emergency Meeting

Actions carried forward

Action – DK to e mail the Treasurer Ways of Working document to the Committee

Action – DK to e mail the Financial Plan for 2024 to the Committee

Action – JS to prepare the rent bills for circulation at the beginning of September

Action – DK to draft a note for the Website on the rent from 1^st October to include that rent is due on 30^th September

Secretary’s Report

Action – JS to circulate the waiting list

Action – JS to investigate a 12 yard lockable skip

This is initially for plots 64 and 50

Note to be put on the skip and website to say no one is to put rubbish in the skip

The Secretary was encouraged to share his responsibilities with other members to reduce the work for the Secretary

Rent collection

JS planned on site for 21^st /22^nd Sept 10.30 to 12.30 and 28^th/29^th Sept 10.30 to 12.30

SY planned to be on site for 12.30 to 03.00 on 22^nd and 29^th Sept

Evidence for discounts need to be given by 8^th Sept or full rent bill will be printed

Plot 2

SY discussed the size of plot 1 and 2

Fires

JS is looking into fires on site and will go back to the person making the complaint about smoke from fires

It was noted that a chipper will reduce the volume of smoke on burning days and that burning on site has been suspended until 2^nd Sunday in October

Members are reminded that only dry items should be burnt on site

Chipper

Prices for Chippers were identified

The benefits of small or large chippers and of new vs second hand machines were discussed

Action – SY to investigate options based on the discussion

Tap Between plot 36 and 37

It was noted that a hose had been left attached to the tap outside these plots

Action – JS agreed to investigate

A.O.B.

It was agreed to give a key to the Avalon Rescue in return for a £40 deposit

TH noted that chipping get taken very quickly and that some members do not get a chance to move chippings onto their plots before they have been taken by other members on site

The Inspection process was discussed

TH agreed to help but not lead the process

Members with borderline plots are to be sent a general letter

WB raised the payment for plots by members who have plots that do not meet the standards of the Association’s Policy observing that these members may not accept that they still need to improve their plots or they could be evicted

Action – JS to send modified rent letters for those plots that have been failed by the 3 people who had completed the inspections

SY noted that 80% of plots had issues and that should require a general letter to be issued

It was agreed that up to £50 could be spent on the Barbecue organised by Wendy and Winnie to cover the costs of sauces and soft drinks

People are to bring their own food and alcohol if they wish

Next Meeting

The next Committee Meeting will be 22^nd September

The next General Meeting will be 29^th September

Action – SY to request items for the 22^nd and the 29^th as normal

The meeting was closed at 12.40

Read Full Post »