MINUTES OF COMMITTEE MEETING 1st DEC 2020
Present:- John Stooke, Simon Hudson, Mark Robinson, Jane Bowden.
The Chairman (SH) opened the meeting at 19:10.
The minutes from the committee meeting held 22nd October 2020 were discussed and were proposed by MR and accepted by SH.
Treasurer:- MR gave his financial report for Oct 2020 and this was understood and accepted by those present. JB outlined the council’s comments with regards to a contribution towards the cost of the fence that was installed along the perimeter of Winnie’s plots earlier in the year, MR agreed to follow up on this.
Secretary:- JS advised that after a walk around the site that he had identified only a couple of hedges that would need to be addressed prior to our January inspection and that he would contact the tenants in question requesting that they make significant progress prior to the inspection.
A few tenants had raised the issue of the number of rats that have been sighted on site, but after discussion it was decided that poison was not an option at the moment due to other wildlife being sighted that would potentially feed on rodents. JS advised that he would put out a request via the website asking gardeners to avoid storing Guinea pig compost in bags or anything else there plots that may offer an attractive shelter/nesting place for rats.
Due to the continuing wet weather JS raised the matter of the lanes by the railway and the post office being damaged by vehicles, it was agreed by all that these lanes would be closed for the time being.
Having a skip on site for a week in December was discussed and it was agreed by all that a skip would be ordered for week commencing 14th December.
Other business:- MR raised a point from Roy Lawson with regards having i n person/face to face committee meetings, it was agreed that at the moment those type of meetings would have to be postponed until the spring at the earliest, depending on government guidance and until such a time meetings would be held via the Teams or Zoom apps.
SH (Chairman) raised the possibility of having a christmas raffle, this was subsequently discussed and it was agreed that the association would fund a number of small prizes and that the raffle would be held on the 19th of December at 12o’clock on site. SH agreed to arrange the purchase and later the delivery of prizes to tenants. JS advised that he would advise of the raffle via the website and site notice boards.
Next Committee Meeting via Teams or the Zoom app 19th January 2021.
Meeting closed at 20:15
