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Old Park Farm Annual General Meeting 2019

OLD PARK FARM ANNUAL GENERAL MEETING

SUNDAY 17th MARCH 2019

Arrival and refreshments from 10am

Meeting starts prompt at 10.30am

Please put the date in your diary and make every effort to attend.

We are always looking for more committee members if you would like to join us you can approach Steve Yorke or myself for a simple nomination form. Also it is possible to be voted in on the day. Please ask if you want any more information.

The agenda will be published before the meeting. Last years minutes are published here on site.

If you have any agenda items please email me or talk to me preferably by 3rd March.

The main agenda item will be about the City Council’s proposed rent increases and how this could affect our association.

Thank you

Jackie Medcalf

Secretary

jackiemedcalf@hotmail.com

07931950950

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January 2019 Newsletter

First of all I am very pleased to say that we have a volunteer for a new Treasurer, so thank you to Mark for stepping forward. Again, as I have said before we would like to expand your committee so if you think you would like to join in please talk to me or Steve Yorke. It’s important we have some continuity with an eye to the future and even if you have not been with us long it is important that we hear new ideas and tap into what experience we have on site. A further reminder again that the AGM is on Sunday 17th March. Details will follow but talk to me if you want a subject on the agenda.

Apart from Harry’s old gardens we are full again so please make your new neighbors welcome and introduce yourselves.

We should be having our annual council inspection over the next few weeks. Please check that your garden looks tidy and worked on. Your hedges need to be between 5ft and 6ft high depending on type and if you have old wire fencing amongst it. If in doubt talk to me. Remember , hedge height it is part of your tenancy agreement which means you could lose the tenancy if you don’t comply and if the council mention it in the inspection we cannot ignore it.

There is a skip coming on Monday morning (28th) and we intend to fill it with rubbish from Harry’s gardens so we can start to measure out the new plots. If you feel like doing some exercise you would be very welcome to come and join us.

Lastly does anyone have a recommended local builder/roofer they could ask to help. I want a quote for improvements to the community building including new windows and door. So we can apply for funding. Again please get in touch.

Jackie Medcalf

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Scaffolding Boards

Simon on the annex gardens wants to order 5 x 13ft Scaffolding boards. Is anyone else interested in some if the order is for 12 or more delivery is free. They are £12 each.

Please contact Jackie if you are interested. ASAP please. Please pass word around.

Jackie

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Nottingham Organic Potato Day

Vanessa and Will, two of our more recent members, have asked me to share this with you. If it appeals to you please go along and support it.

Jackie

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Your Committee

YOUR COMMITTEE.

We would like to encourage more of you to become active committee members to help with the running of the association.

We still need a new treasurer the duties are

  1. To keep a running balance sheet of monies in and out of the association bank account.
  2. To report on the financial position i.e the balance at committee meetings and bills received or outstanding.
  3. To prepare an account sheet at the end of the financial year ( financial year runs 1st January to 31st December) ready for the AGM. At the moment the secretary then prepares this for onward transmission to Companies house.
  4. To aid in sending out rent bills and collecting in monies paid.
  5. Banking when necessary and countersigning cheques.

Help and support will be given we are looking for new banking systems that will aid some of the above.

All the accounting records can be done on a new accounts package which will simplify the above and which will automatically produce the annual report.

If you are interested in please come and talk to either myself, outgoing treasurer Steve Williams or Steve Yorke our Chairman.

Jackie Medcalf

Secretary.

 

 

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Seeds and Supplies Discount

We have reopened our account with Dobies of Devon garden suppliers.

www.dobies.co.uk

As members of Old Park Farm Allotments you are entitled this year to 50% discount on all packet seeds plus 15% off every other item. You can order online and your order will be delivered to your home address. You can order things for your allotment or your garden at home if you so wish.

I have order forms and a few catalogues for those that would not want to order online.

Whether this offer continues into 2020 depends on how much is spent this next year.

NOTE: you need a code number to qualify for this discount which i can send you by text so text me on 07931  950950 and ask for the code or email me at jackiemedcalf@hotmail.com.

So go on line see if you wish to place an order, text me for the Dobies discount code and i will text you back with it.

It will also be on the main notice board over the next few days.

I would appreciate you telling me if you have ordered and your spend so i can keep a record so i can see if this offer is being used and if it will continue.

Thank you

Regards

Jackie

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I think we can all agree it’s been a remarkable year weather wise and it’s certainly caused some issues with our water bill, very definitely not helped by the outsourcing of non-domestic water charges to non-Severn Trent companies. A lot of time and effort has been put in by both Steve Yorke and Steve Williams to try to stop us from getting ridiculously large monthly estimated bills.  This year has bought home though how vital it is for all gardeners to be collecting rainwater. If you have a building on your garden you should have a collection barrel rigged up. If you want help/advice just ask.

The Community work days have been frustrating in as much as a small regular team has turned up and some gardeners have taken jobs on themselves as a regular task. But it’s the same faces. There is no immediate chance of offenders coming and giving us a helping hand so we need to do maintenance and project work ourselves. Harry’s old gardens need converting and I am trying to be inventive on how this is achieved. We cannot afford to let gardens stand idle and have no income coming in. I am trying hard to get tenants on the two other gardens we have vacant. Over winter we will advertise some work days on the plots near the gate and try to blitz the work. Obviously, we wish to say a big thank you to those who do turn out to help.

As you are aware we are facing proposed rent rises. I am in the process of attending a series of 3 evening meetings with other associations and the council where rents and new leases are being discussed. How this will all turn out I honestly have no idea at the moment, but because everyone’s leases end at different times the council ideas could mean varying rents or charges between various associations. The current proposals for council direct let gardens would see 56p per sq meter, associations without new leases would be about the same, with a new lease it would be about 30p as a starting point.

The AGM next year will be on Sunday 17th March it is very important that you make the effort to come, or send a representative if you can’t. It was snowy this year but that does not really excuse such a poor turnout. If you want to keep the allotments going then you need to take an interest and have a say in what is happening.  We need more active Committee members, it is very possible that we might have to fundraise to keep rents down which is one of the proposals the council has made, plus keeping the site well managed and tidy, we need fresh ideas and fresh faces and a bit less moaning when things don’t get done.

Steve Williams our Treasurer is standing down so we need someone to take on that responsibility as soon as possible. Our financial year starts on the 1st January, so before then would be ideal. Help and support will be given. This role is vital we cannot continue without a treasurer. For an informal talk about the roles responsibilities and how much time is needed please contact me.

If you wish to know any more about the committee, the council proposals and rent rises please feel free to ask me. Please keep your eye open for news and a possible early new year meeting/vote if any decisions are made on the lease over the next couple of months.

Jackie Medcalf

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Water Supply

As usual, the water on site will be turned off shortly after burning Sunday which is this Sunday, the 11th November.

Over winter if you have a shed or similar on site please, if you have not already done so, construct a water collection system.  If you need help or advice on how to do this please ask.

Severn Trent has outsourced their bills to another company who want estimated monthly payments based on this year’s extraordinary water usage.  This is being opposed but it has taught us a valuable lesson that as a community every one of us needs to be collecting and storing rainwater. We need to take individual responsibility for water conservation and we need to be doing it now.

Please look out for a newsletter next week as I have been called to a meeting on Monday about the rent rises and proposed new lease.

Jackie

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