Archive for the ‘Home’ Category

I think we can all agree it’s been a remarkable year weather wise and it’s certainly caused some issues with our water bill, very definitely not helped by the outsourcing of non-domestic water charges to non-Severn Trent companies. A lot of time and effort has been put in by both Steve Yorke and Steve Williams to try to stop us from getting ridiculously large monthly estimated bills.  This year has bought home though how vital it is for all gardeners to be collecting rainwater. If you have a building on your garden you should have a collection barrel rigged up. If you want help/advice just ask.

The Community work days have been frustrating in as much as a small regular team has turned up and some gardeners have taken jobs on themselves as a regular task. But it’s the same faces. There is no immediate chance of offenders coming and giving us a helping hand so we need to do maintenance and project work ourselves. Harry’s old gardens need converting and I am trying to be inventive on how this is achieved. We cannot afford to let gardens stand idle and have no income coming in. I am trying hard to get tenants on the two other gardens we have vacant. Over winter we will advertise some work days on the plots near the gate and try to blitz the work. Obviously, we wish to say a big thank you to those who do turn out to help.

As you are aware we are facing proposed rent rises. I am in the process of attending a series of 3 evening meetings with other associations and the council where rents and new leases are being discussed. How this will all turn out I honestly have no idea at the moment, but because everyone’s leases end at different times the council ideas could mean varying rents or charges between various associations. The current proposals for council direct let gardens would see 56p per sq meter, associations without new leases would be about the same, with a new lease it would be about 30p as a starting point.

The AGM next year will be on Sunday 17th March it is very important that you make the effort to come, or send a representative if you can’t. It was snowy this year but that does not really excuse such a poor turnout. If you want to keep the allotments going then you need to take an interest and have a say in what is happening.  We need more active Committee members, it is very possible that we might have to fundraise to keep rents down which is one of the proposals the council has made, plus keeping the site well managed and tidy, we need fresh ideas and fresh faces and a bit less moaning when things don’t get done.

Steve Williams our Treasurer is standing down so we need someone to take on that responsibility as soon as possible. Our financial year starts on the 1st January, so before then would be ideal. Help and support will be given. This role is vital we cannot continue without a treasurer. For an informal talk about the roles responsibilities and how much time is needed please contact me.

If you wish to know any more about the committee, the council proposals and rent rises please feel free to ask me. Please keep your eye open for news and a possible early new year meeting/vote if any decisions are made on the lease over the next couple of months.

Jackie Medcalf

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Water Supply

As usual, the water on site will be turned off shortly after burning Sunday which is this Sunday, the 11th November.

Over winter if you have a shed or similar on site please, if you have not already done so, construct a water collection system.  If you need help or advice on how to do this please ask.

Severn Trent has outsourced their bills to another company who want estimated monthly payments based on this year’s extraordinary water usage.  This is being opposed but it has taught us a valuable lesson that as a community every one of us needs to be collecting and storing rainwater. We need to take individual responsibility for water conservation and we need to be doing it now.

Please look out for a newsletter next week as I have been called to a meeting on Monday about the rent rises and proposed new lease.

Jackie

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If anybody saw what happened or has knowledge of how our main security fence has been so badly damaged it would be helpful to know. We believe it happened on Friday 26th October after 1pm. It is hard to miss, so if you saw the damage or didn’t but left the gardens on Friday afternoon, it would be helpful to know what time you were there and if you saw the damage. If you have any information at all please contact me.

Jackie
07931950950

THIS IS BEING PUBLISHED FOR A SECOND TIME DUE TO A FAULT ON THE FIRST CIRCULATION

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Burglary Update

For some reason, we had a glitch with the last post so I am adding it again.

Today we have recovered a small generator and a jigsaw which we presume were stolen during the burglary at the weekend. No one has told me that these have been lost so if you are missing one or both or know someone who has please contact me. Also, it’s obvious that our friends were picking up tools and equipment from one garden and then leaving them in another so if you have found yourself with something that is not yours please let me have it and i will attempt to get it back to its rightful owner.

Jackie

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Solicitor Wanted

Does anyone know a solicitor who would be prepared to look at an allotment lease, translate it into non legal speak and point out any pitfalls as a favour. Would be very helpful !.

Jackie – 07931 950950

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The purpose of this site is to provide a central information service to all allotment holders of the above association.  Please explore the site and if you have any feedback please go to the contact page and speak to the author or the secretary.

Contact email:  opfgha.secretary@gmail.com

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Community Work Day 2

Our second community work day will be held next Sunday 20th May from 10am onwards.  There is plenty of work to do maintaining the gardens and its hoped that as many of you as possible will turn up to help and give us a few hours of your time.

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May Newsletter

Well here is hoping the rainy cold weather has gone for good and we are heading towards a long warm summer. Obviously the water is back on now so please keep your eyes open for leaks and drips.  Big thanks to Steve Yorke and Steve Williams for fixing a leak that occured when the water was switched on.  Please remember to disconnect all hoses and double check you have turned the taps off.  Please see the water policy for further details. Also we still have some compost for sale please contact the Steves or me  if you want some, we will order more when stocks are depleted.  Prices at the moment are as last year.

Thank you to those who turned up for the first community work day and thank you too to those who apologised for not being available and to those who have since taken on individual responsibility for areas of our land. I would like to remind you all that you are all responsible for the area directly outside your allotment.  Leading from that with reference to the councils intent to put direct let site rents up I have been in touch with the council and have been invited to meet with them to look at how our rent will be set in the future and finalising our new lease which maybe used as a blueprint for other associations or direct let sites that may choose to become associations or CIC’s.  It is more than likely that any future rent charged or charges we are asked to pay the council will be dependant on the quality of our site and how it is managed both administratively and environmentally. It is therefore important that we get used to looking after it ourselves….and i mean here all of us not just a few of us.  The next community day is Sunday 20th May.  The front boundary needs to be cut and weeded and there may be work to be done on the community hut as we look towards turning it into a more user friendly room.

We have been asking for over 18 months now for barbed wire to be removed from gates and fences.  This has come from the council inspections not us as a committee.  This is the last ask. Those who have not removed barbed wire within the next couple of weeks will get a written request with a formal warning for non compliance.

There is a lot happening politically at the moment so we are asking for a couple of things, your support and co-operation and your vigilance either by following the web site or reading the notice board.  Part of this is the requirement that we comply with the new Data Protection laws which basically require us to get permission to contact you and by what means.  We also need a Privacy statement and a policy I am waiting for confirmation from the council to see if they are doing anything on an inclusive basis or not but basically we will be contacting you within the next couple of weeks about your preferences. You will after that be asked to give communication preferences when the rent bills come out in late August this will then be a yearly exercise.   It is vitally important that you cooperate with any communication you receive.

Part of work done to comply with the councils management policy was writing a complaints policy but there is a long standing convention via the constitution and which is still in force is that complaints should be put into writing and given to the Chairman, Secretary or Treasurer, so they can be answered fairly.  It is extremely disappointing and personally upsetting to be told  by the allotment officer of the council that one of our tenants has complained about us to the City Council and to their MP without formally complaining to us first in writing.  Although we have the full backing and confidence of the council I am not allowed to know exactly what that complaint is and have not therefore been given the opportunity to answer those complaints.  Many hours of voluntary work are put in by a few of us to protect and run these gardens for the benefit of all.

From a personal point of view, due to the political climate over the last 5 years it has taken far more of my time  than I envisaged being secretary of these allotments and having been in touch with the council over rents this last month, it is going to get even more complicated.

If anyone else therefore has a  legitimate question on what is happening or why we are doing something please just ask. The AGM  gives people the chance to raise concerns or ask for information and you are always invited to it and asked if you wish to submit an agenda item.  It has a set date on the 3rd Sunday in March yet only a very small number of you, the tenants attended this year.  You are annually invited to become committee members and can be co-opted onto the committee at anytime during the rest of the year.  So for us to learn that someone complains about us for being non constitutional (non specific) without following procedure or even attending that meeting is very disappointing to say the least.

If anyone thinks they would like to become a member of the committee or indeed take on my role as Secretary feel free to join us.

Jackie

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