Old Park Farm Garden Holders Association

Over this weekend we will start to distribute data permission forms and also in some cases, you will be asked to update your contact details. your cooperation is asked for.  this is a requirement of a new law designed to protect you from unwanted intrusion which is a good thing.  However, to allow us to communicate with you and therefore manage your tenancy and this association we are asking you to comply with our requests.

In the first instance to save on postage costs we will try to get these to you personally. it would be helpful if you are not around this weekend or during the day next week if you could text your availability to me.  I will also use this opportunity to check shared tenancy arrangements with you.

This is an arduous administrative task and when we have your forms we then need to log those preferences. so please be proactive and help us out.  A new red post box by the main notice board will be provided for ease of your reply.

This has to be a yearly exercise but starting from this October we will combine it with the rent bills and it will form part of the yearly tenancy agreement.

Thank you in anticipation.

Jackie
07931950950
jackiemedcalf@hotmail.com

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News.

Due to the dreadful weather over Easter, the water switch on was delayed. The plan is to put it back on Friday. Please keep your eyes open for any leaks or drips.

I have created an Instagram account, OLD PARK FARM ALLOTMENTS, please feel free to share photographs and chats.

Jackie

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First of all, it is the association (all of its members) who are responsible for the upkeep and maintenance of all our communal areas. It is therefore important if you see something that could be a hazard and can do something about it yourself safely, then you should. It is your responsibility to report any concerns to the Secretary or Chairman or any other member of the committee. But the health and safety of yourself and any other visitors to your allotment is your responsibility, we can only advise.  If though a tenant is actively ignoring a Health and Safety breach or actively involved in making one then there will be no hesitation by the Committee of this Association to withdraw the tenancy from the tenant.

The following points are designed to be guidelines and are not policy, however, please bear in mind the previous statement.

1. If possible tell someone you are going to the allotment and carry a mobile phone with you in case you have an accident. The nearest postcode is NG8 4LJ.  The address is … Old Coach Road, OFF GLAISDALE DRIVE, Bilborough.
2. It’s not advisable to lock your garden gate from the inside. If you fall or become ill how will people get to you?  Do not put barbed wire on top of your gate/fence.
3. Wear suitable protective equipment including safety boots and gloves when necessary and particularly when using tools or other equipment.
4. The water on site is from the mains but it is not intended as drinking water be aware of possible contamination from the environment.  Do not store drinking water on site for more than a couple of days.
5. Please only use pesticides/chemicals licensed for domestic use and keep garden chemicals safely, labelled and away from drinking water.
6. Never store hazardous materials on your garden. Bringing hazardous materials on to your plot will be a breach of your tenancy. ( PLEASE SEE NOTE BELOW) This includes : asbestos-containing materials, car tyres, chemicals not for use on your garden, car parts, oils and anything that could not be safely disposed of at a recycling centre or in a skip. Asbestos has been used profusely in allotments over the years, learn to recognise it. If you find some put it to one side and inform the  Secretary or Chairman who will arrange for its removal. Do not break it up. Information on how to move and manage asbestos can be found on the HSE’s website by searching ‘HSE Asbestos Essentials’
7. Glass is also a problem so wear gloves if you are using your hands to move soil. Again collect it and keep it separately.
8. Beware of Rats. Do not leave uncovered bird seed in your shed. Do not bring soft furnishings onto your garden, rats will nest in it. Use hand wash or antibacterial hand rub and again wear gloves.
9. Remove dangerous branches from trees on your garden. Contact the Secretary or Chairman if you think a tree is dangerous.
10. Keep weeds and brambles to a minimum. Beware of tripping hazards with briars. Don’t let weeds hide dangers. Overgrown gardens are not part of your tenancy agreement.
11. Good housekeeping is essential. Put your tools away, clean them after use do not leave hoses etc uncurled. Look at your garden before you leave and make sure nothing will trip you up when you next attend.
12. Where possible cover water butts and be aware of the dangers of stagnant or contained water.
13. Under no circumstances let children be unsupervised on your garden.
14. You are responsible for the buildings on your garden, inherited or not. Do not let a building become dangerous if you think it is please ask for advice.
15. Finally please drive slowly throughout these gardens. A speed limit of 10 miles per hour applies to the whole site.

We want you to enjoy your garden but enjoy it safely. Just double check and be aware that accidents can happen to anyone and illnesses can come on suddenly. It is very easy to be the only one on these gardens so you need to be ready for emergencies.

The first draft of this Health and Safety Guidance was approved at a committee meeting on 24th February  2018. It is intended to be adopted as policy later when a new tenancy agreement is agreed along with a new constitution.  At that point, those wilfully breaching point 6 will lose their tenancy.

This document has been put together in consultation with the City Councils Allotment service.

Jackie Medcalf
Secretary.

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