The new main gates are ready for use. There are a few minor niggles which need to be addressed such as the way the padlock is attached to the gate, which is a bit awkward to deal with at the moment. Additionally the ground bolts have no location so the gates cannot be pinned back. It is likely to be windy in the next few days so be careful the gates don’t blow back onto your car when moving through them. Lastly, the new pedestrian gate which has been added will remain locked until we have made the ground on the inside of the gate a bit safer.
Hi all. To confirm, the main gates to the allotment will be closed and unusable tomorrow, Tuesday 2nd and Wednesday 3rd. You will be able to access the main site again via those gates on Thursday 4th.
Posted in Home |
Please be aware and make a note that the main gate to the allotment site through which you take your vehicles will in all likelihood be closed and completely unusable to vehicles and also on foot, on Wednesday 2nd and Thursday 3rd of November 2016. This is to facilitate the replacement of the gates and to allow the concrete of the new posts holding the gates to set. In effect this means that whilst you will be unable to take vehicles in through the main entrance you will still be able to access the allotments ON FOOT via the alternative gate lower down adjacent to the railway bridge. Vehicle access via the alternative gate is theoretically possible although the road way is rough and not recommended for vehicle use. If you do decide to take your vehicle in via this route you will do so entirely at your own risk. These dates are at this point provisional and will be confirmed by next Thursday the 27th October.
For the information of all garden holders the following dates are cleared for burning garden waste on the allotments. Garden holders are reminded that they should avoid creating excess smoke due to the annoyance this causes local residents. The city of Nottingham is a smoke free zone, of which we are part and we are allowed burning days only as a concession from the city council. Please do not abuse the permission we have. Additionally you are reminded that the burning of anything other than organic materials such as wood and of course garden materials is forbidden. This includes plastics or any oil based materials such as roofing felt for instance.
Please set any fires responsibly and safely.
Please note that due to the day bonfire night is set this year burning on only three days is permitted as opposed to the normal week usually allowed.
Sunday 9th October 2016
5th, 6th and 13th November 2016
Sunday 11th December 2016
Sunday 8th January 2017
Sunday 12th February 2017
Sunday 12th March 2017
Sunday 9th April 2017
Sunday 14th May 2017
Sunday 11th June 2017
Sunday 9th July 2017
Sunday 13th August 2017
Sunday 10th September 2017
Sunday 8th October 2017
5th to 12th November 2017
Sunday 10th December 2017
Posted in Notices |
This is the full tenancy agreement to be given to all garden holders in the next few days. It is important that you read and understand it as there are several changes to it from the old agreement with which you will have originally been furnished.
TENANCY AGREEMENT FOR OLD PARK FARM ALLOTMENTS COMMUNITY INTEREST COMPANY.
With effect from 1st OCTOBER 2016
Memorandum of agreement made on the 1STOctober 2016 between the Old Park Farm Garden Allotments CIC (hereinafter called the landlords) by their secretary of the one part and (hereinafter called the tenant) of the other part. Where the landlords agree to let and the tenant to agree to take upon a yearly tenancy from the date hereof. Determinable by either party, giving to the other twelve months notice, in writing to expire on the 30tht day of September in any year, or whenever the tenancy or right of occupation is terminated.
The allotment situated at the Old Coach Road Bilborough in the City of Nottingham, number ……… containing …………square metres or thereabouts and numbered, at a yearly rent of per square metres plus 8p water charges. (Subject to variation)
Payable on or before the 1st October or a proportionate rent for any part of a year over which the tenancy may extend.
All new tenants will be subject to an initial 6 month tenancy agreement this will be automatically extended provided the tenant has complied with the conditions of the tenancy and not to the detriment of the association. Failure to do so will mean the tenancy will end. Any rental paid will not be refunded.
The tenancy is subject to the following stipulations.
- The rent shall be paid by the 1st October each year.
- The tenant shall use the said premises for the purpose of an allotment only.
- The tenant shall comply with the rules and regulations made from time to time by the landlords under the allotments acts of 1908 to 1950, or any statutory amendments or modifications thereof and such rules and regulations of which those in force at the date hereof, as set out in the schedule hereto shall be incorporated in this tenancy.
- The landlords reserve themselves, their officers, and persons authorised by them, the right to enter at all reasonable times upon the said premises, to examine the state and condition thereof or for any other reasonable cause.
- The tenant shall not underlet assign or part with the possession of the said premises, or any part thereof without first signing a memorandum of transfer as authorised by the landlords at the office of the association.
- Upon termination of this tenancy, the tenant shall deliver to the landlords the demised premises in a proper state of cultivation.
- If the reserved rent shall at any time after becoming due, or if any of the foregoing stipulations on the tenant’s part shall not be performed or observed. Or if the tenant shall become bankrupt or make any composition with his/hers creditors, it shall be lawful for the landlords any time thereafter to enter and take possession of the premises, and this tenancy shall be absolutely determinate.
- If and when the said premises are required for any of the purposes named in paragraph b. c or d of subsection of section 1 of the following allotment act of 1922, the landlords may after three months previous notice in writing to the tenant take possession of the said premises and thereupon this tenancy shall be absolutely determined.
- Any notice may be served on the tenant, either personally, by leaving it at his / hers last know address, by registered letter or by fixing the same in some conspicuous manner on the said premises.
- Upon the termination of this tenancy, whether by notice to quit or re-entry, the provisions of the allotments act of 1908 to 1950, or modification thereof with the regard to the payment of any compensation by the landlords or by the tenant in an appropriate case, or in the right of set off shall apply.
The Schedule Referred to
- Tenants are not allowed to transfer their tenancy to any other person. Any request to do so must be approved by both the secretary and the chairman in joint consultation. This may be refused at their discretion.
- All tenants are expected to protect our environment. Rubbish should be removed regularly. Carpets are not allowed as a weed suppressant. Any chemicals brought on site should be removed off site after use, do not store paints and varnishes, oils etc other than for immediate use. Tyres, unused roofing felt, asbestos or any other toxic item should not be stored on site. The allotment should not be used as storage for any materials stored used in a private business. No domestic rubbish should be bought onto site to be stored or disposed of.
- No caravans or mobile homes of any kind whatsoever shall be used as allotment sheds or buildings or be associated with any part of allotment gardens. On car parks, in avenues or any other part of Old Park Farm Allotments CIC land, (within its perimeters).
- All gates belonging to gardens must have padlocks fitted and correct numbers fitted for identification purposes.
- No livestock of any kind shall be kept in any allotment with the exception of beehives sited with the express prior permission of the secretary.
- Dogs must be kept under control at all times and must not be allowed to foul common areas used by all allotment holders.
- (A) All manure or such loads brought into any avenue must be removed into the garden within 24 hours. (B) No manure or such like loads of any kind whatsoever shall be placed or deposited in any garden so as to cause annoyance. (C) All vehicles are to be parked on the car parks provided, and not in the avenues unless loading or unloading.
- All garden holders or persons entering the allotment site or part thereof, whether it be avenue, car park or garden, by foot, vehicle or any other means, do so at their own risk. The association and its officers can take no responsibility for any loss damage or injury of any kind whatsoever.
- (A) All hedges shall be properly and seasonally cut by the tenant and maintained in good condition. No hedging shall be removed without the permission of the committee.. Hedges will be kept to a height of 5-6 feet and 2 feet width. Minimum height will be 4 feet. (B) Should any tenant erect a fence next to his/hers avenue, such a fence shall be maintained and kept in good condition by the tenant at their own expense. (C) All summerhouses, greenhouses tool sheds or other buildings shall be set at 4 feet from adjoining boundaries. Buildings can only occupy 30% of the garden. (D) It is the tenant’s responsibility to keep that part of the avenue adjacent to the said or numbered garden in this agreement, tidy, clean and weed free at all times. (E) All gardens shall at all times be kept in a proper state of cultivation i.e at least 50% should be under cultivation. Gardeners not keeping their allotments in a good state of cultivation will not be invited to re-lease the said allotment the following year.
- Water usage. Our water is metered so hose pipes are not to be left unattended when connected to the tap; they are not to be used if leaking and are not to be used for any other purpose than for garden use. Ensure you have turned off the water before you leave site and removed the hose from the tap.
- Garden fires are permitted on the second Sunday of every month and also bonfire week. Fire dates will be displayed on the notice boards. Under no circumstances will burning of plastics, rubber or any other material not associated with garden refuse be allowed. Gardeners should be aware that they have individual responsibility for their fire and could face prosecution and risk having their tenancy terminated should they disregard this warning. Pollution will not be tolerated under any circumstances.
- No building shall be used as a residence, garage, pigsty, poultry house, and pigeon coop or for any other similar purpose nor as a place of public resort or entertainment.
- Under no circumstances will theft be allowed, either from garden holders, the association or gardens waiting to be let. An instant notice to quit will be issued to anyone contravening this regulation. There will be no right of appeal.
- Main gate keys must be returned to the secretary upon vacating an allotment by notice to quit or for any other reason. If the main gate key is not returned to the secretary within 28 days of vacating the allotment, the association will retain the deposit. Main gate keys are the property of the association at all times and legal action could be taken for their recovery.
- Tenants not complying with these rules and regulations shall be given notice of intention, with a minimum 14 days to comply. Failure to do so will result in the issue of a notice to quit being issued. 28 days will be allowed to remove any belongings. Any temporary buildings or contents left after 28 days shall become the property of the association and will be disposed of as they see fit.
- Tenants notified under rule 15 have the right to appeal.
This agreement has been updated as of 1st October 2016; however its contents will come into effect from 3rd April 2016.
Posted in Notices |
For the information of all members we publish below the document given to all new tenants when they take on a garden from the association.
OLD PARK FARM ALLOTMENT
The tenancy agreement for the above allotment is for 6 months this is standard practice for a new tenant. If after 6 months we can clearly see that progress is being made on the allotment in line with the standard tenancy agreement and not in a way to the detriment of the garden holders then then agreement will continue. The rent will be due again by the 1st October 2016. It is the expectation that the rent is paid before that date. Bills will be sent out approximately 6 weeks before. The presumption is that non-payment by that date without prior arrangement means the tenancy will end. Please note we are expecting a rent rise from the council which means that our rents will have to go up to match the standard rate set.
The full tenancy agreement is attached. It is also on the web site.
If there is anything you want to know please contact me.
Basic rules and advice are as follows. The garden is for you; you cannot run a business from it or sublet it.
You are allowed to sell surplus crops but you should not be growing to sell.
The hedges need to be kept around the agreed height of 5ft to 6ft. It is your responsibility to maintain them and the area of pathway outside the garden.
The garden needs to be at least 50% cultivated and as weed free as possible.
A third of the garden can be non-permanent buildings, e.g. Greenhouses, sheds etc. You need to talk to me before you build any new structure on the garden.
You are allowed a rest area.
Please protect our environment and do not bring any rubbish, building equipment used in any business or soft furnishings onto the garden. If you leave the gardens we expect you to remove all tools and equipment and any other items brought onto the garden that are not part of the fabric of the garden.
You are no longer allowed to use old carpet as a weed suppressant, the chemicals leach into the ground. Any old carpet you find on the ground should be removed.
You can have a controlled bonfire on your garden. Do not leave it unattended. Please do not put green cuttings on it or anything else that will cause a smoke nuisance. No chemicals, plastics or rubber or roofing felt or any oil based product. Please note your fire is your responsibility if you cause a hazard the council will prosecute you as individual not the association.
You may only have a fire on the 2nd Sunday in the month. You can have bonfires during the week of 5th November. Dates are published on the web site.
The water supply comes off the mains so is drinkable (however I recommend you run some through the tap first) the water bill costs more than the rent. Use it sparingly, save water in barrels. Do not leave a hose attached to the tap and controlled by the hose, it can leak. Do not leave sprinklers on unattended. Make sure you have turned off the tap. If you see a leak please REPORT it. If you cause water to be wasted by not following the rules you could face a water bill! The water is turned off after bonfire night in November and will be switched on again in March.
We sell compost at a non-profit price available from early in the New Year. It is sold from the committee garden. Details will be posted when we have some.
The keys are very important to us. Keep them safe. They remain our property at all times. You will receive the deposit back if you leave us when you return them. If we have a burglary I will automatically tell the Police if I have keys that have not been returned. Do not lend them out to any unauthorised person. Do not let people into the garden who have not got a key. If in doubt about such a request ring me. ALWAYS lock the gate behind you; this is for the safety of all of us and our belongings.
Do not under any circumstances go onto any other garden without the invitation of the garden holder. This includes unoccupied gardens. Anyone found taking property no matter how small from another garden will face the immediate sanction of the withdrawal of the tenancy. Any theft will be reported to the police.
The Chairman’s name is Steve Yorke, his gardens are at the far end and to the right of the main pathway. You are welcome to take pallets and if you ask him he will bring them up to you on a trailer.
The treasurer is Steve Williams whose garden is number 54 next door but one to me.
I hope you enjoy being a member of our association.
Please note that anything you wish to sell or display needs to be on site by 12 midday.
There will be an Extraordinary General Meeting at 12:30pm to discuss next years rise in rent charges. Additionally there are to be new policies on water usage and your ability to light fires which you may wish to discuss. Lastly you will be able to pay your rent for the year and also obtain your copy of the new tenancy agreement.
There will be food from 13:30 (1:30pm). Could people and numbers attending please text their intention to do so to Jackie on 07931 950950.
If anyone needs help getting their hedges into decent condition before the coming council inspection please contact Jackie. There are a couple of people willing to help for a reasonable charge.
Old Park Farm Garden Holders Association 